Over the season Loveland hosts a number of different events that require a volunteer staff. Having a volunteer staff for these events helps us to host a safe and well run event as well as helps keep tuition prices lower for the entire club. Please email us at firstname.lastname@example.org if you have any additional questions.
All race volunteers are required to fill out the
USSA Volunteer Waiver AND LSC 2016-17 Waiver:
Volunteer Sign Ups
December 16 SYNC Cup Prep
Race Volunteer Job DescriptionsLoveland Ski Club Volunteer Handbook
The following is a brief description of the jobs that LRC staffs at home races. Some positions require no previous experience or certifications, while others (marked with a *) require USSA certification. All volunteers must sign in at the east end of the base lodge at Loveland Valley ski area by 7:00 (including Course Crew 7:00) and sign out after the competition to receive comp passes and volunteer credit. Please note that volunteers are not permitted to compete or forerun.
BIBS (BIB BOARD, BIB COLLECTING, BIB SORTING)
Put the bibs on the bib board so that they can be collected by athletes/coaches. Collect bibs from athletes after the race. Sort bibs at the end of the race.
Take items to various people involved in the race. This could include on-hill positions.
VOLUNTEER CHECK IN/OUT
Check in volunteers and distribute necessary items to them required for their position. Distribute volunteer lunches at lunchtime. Check volunteers out at end of day and distribute comp tickets.
TICKET SALES AND AWARDS
Sell tickets to racers and parents at registration. Organize awards for distribution.
Typically considered the entry level job as the training is done verbally the morning of the race. Check-in by 7:00 a.m. Meet with the Chief Gate Judge to cover job responsibilities and the day’s schedule.
Responsibility: The Chief Gate Judge positions you on the hill and assigns you 3 to 5 gates to judge. The athlete must go through the gates correctly or you will document their “fault” and the racer will be disqualified. Gate Judges must remain at their station until dismissed by the Chief Gate Judge.
Demands of the job: Stand on the hill for 2 or 3 hours before and after a lunch break. You can bring a chair if you can position yourself to see the assigned gates and are out of the racers way. You must watch every racer as he/she comes through. You have to note the bib number of any racer that incorrectly passes one of your gates. It’s important to be on time and to go to the short orientation in the morning. You may be able to walk to gates assigned near the finish, but you should come prepared to ski to your station. All gate judges should watch the USSA Gate Judge Video before reporting to work.
CHIEF GATE JUDGE
It is recommended that this person has taken the USSA CO class, must have good skiing ability on icy race-prepared courses and must have organizational and presentation skills.
Responsibility: Conducts the meeting with Gate Judges to explain the functions of the Gate Judge and distributes bibs, clipboards, pencils and gate judge cards. Assembles Gate Judges at the Start of the course and assigns gates to each Gate Judge. Ensures that gates are counted and numbered. Collects gate judge cards after each run and deliver them to the Referee. Ensures that Gate Judges that have recorded faults are present for jury discussion if necessary.
Demands of the job: Arrive before 7:00 a.m. to ensure that all needed gate judge supplies are present. Have a thorough understanding of race organization and fair passage rules.
This person is the one who writes all the athletes’ names on the scoreboard and their times as each athlete finishes.
Responsibility: Arrive early to have time write out all the athletes’ names, often 150 to 200 racers. Carry the poster to the finish line; mount on the scoreboards at the finish line. Write each athlete’s time as the announcer reports it over the loud speaker.
Demands of the job: Arrive by 7:00 am. Fill out poster with start list as a guide. Stand at the bottom of the course. You could bring a chair, but may not have much opportunity to use it while writing down the times. (It can also be somewhat difficult to hear the times with all the background noise.) The Poster collects racer bibs at the end of the day as well or helps remind racers to leave their bibs as they finish the second run of the day. May be required to wear a headset.
The person who tells the racer to go talks to the timing shack on the headset and takes care of the wand at the starting gate.
Responsibility: Be at the start 30 minutes early; Repeat the correct cadence for each racer to start. Close the wand after each racer goes through. Communicate with the timing shack.
Demands of the job: Stand for long times in the cold, may not get a lunch break. Must be able to ski and should have adequate clothing to stay on the top all day. Must be able to stoop to close the wand after each racer and be comfortable using a headset.
This person calls out the racers in order to line them up for their starts. This is especially important during the second run when race numbers are starting out of order, based on first-run finish places. Should be at the start 30 minutes before the start of the race.
Responsibility: Keep several racers in line at all times so that the pace of the race is maintained. Communicate with start referee if a racer has not shown up for his or her start.
Demands of the job: Call racers’ numbers and/or names to let them know they have to get lined up. (Having a voice that carries is helpful.) Notify the Start Ref of any racer on the start list who is not present. This job takes place at the top of the course where it is typically colder.
HAND TIMER and RECORDER
Also trained on race day before going out on the hill. Check-in by 7:00 a.m. Meet in Race Administration to synchronize watches.
Responsibility: Positioned at the start or finish line running a stop watch or recording the stop watch time for each racer.
Demands of the job: Standing or sitting (if you bring a chair) for 2 or 3 hours before and after a lunch break. You must record the racers bib number and focus on each athlete’s start (or finish) with the intent to be consistent and accurate. Hand times are used every race to verify electronic times and replace an electronic time in the event of computer failure. You need glove liners, often hand warmers and to be prepared with extra clothes for cold days. You can walk up to the finish but you do not often know ahead of time if you will be at the finish or the start so being prepared to ski is best.
CHIEF OF TIMING *
This is the person running the computer in the timing shack and has an assistant timer with him or her. They are responsible for the coordination of officials at the start and finish, including timing and calculations. The Chief Timer job requires certification classes by RMSRO, similar to referee classes.
Responsibility: This person and one other set up the start and finish lines, electronic eyes, and the computer. They run tests to make sure the timing and communication are working. They troubleshoot any issues before, during, and after a race, and use a computer program to record the official times for each racer. Synchronize watches for the hand timers.
Demands of the job: The shack workers are on the hill at 7 am, setting everything up. They may or may not have time to eat breadfast or lunch during the day. Everyone is looking to them to get it right because : if there is no timingthere is no race”. Computer trouble shooting is often necessary and an understanding of the software is needed. Often the second person is in training and takes care of the electronic printouts (tapes) during the race. There is hand calculation of times needed and forms to fill out during the day and at the end of each race. START OR FINISH
Finish Referee is responsible for the finish area and for documenting each racer that crosses the finish line; watches the last 2 gates due to additional rules that apply to these gates, verifies a clear course before racers are sent and is a jury adviser when protests are made by racers that are disqualified. A new USSA rule this year is that they must be present at the finish when the course is open for inspection. Responsible that the finish is built properly and maintained.
Responsibility: Ensure that the finish line is marked with dye. Particular attention to protection and course security. Responsible that finish fences above and below finish are built and maintained properly. Assist with PA systems, score boards andfinish area needs. The Start Referee is responsible for “start stops” and clearing the course. Must document each racer that starts, notifies timing and jury of any changes to the order of the racers starting, provides bibs to racers who do not have a bib. Communicates with jury members via the jury radio and opens and closes inspection of the course by racers. Is responsible for building and maintaining the start properly and that a level start ramp exists. Makes sure the start fences are properly built and maintained. Assists with setting up starting equipment. Posts 2nd run start order lists.
Demands of the job: The Finish Referee is at the finish line for 1 -2 hours before the start depending on when the course is opened for inspection. (lunch break may or may not happen, depending on number of racers). Keeps focused on the race, knowscorrect radio protocol and communicates as needed with other jury members. Takes forerunners’ course report before reach race. You must be prepared for any weather with adequate clothing etc. The Start Referee is on the hill early 1 -2 hours before the start of the race. He or she must be present to open the course for inspection. Often does not get a lunch break off the hill. The start is often colder and therefore often requires adequate clothing, snacks, hand warmers, etc. Must communicate with jury and know appropriate radio protocol. Ensures the forerunners and race begin on time by coordinating with timing, course crew, chief gate judge and officials.
Responsibility: Read off racers names and times over the loud speaker in the midst of the chaos that is the timing shack. Arrive at 7:00 a.m. to help set up timing system.
Demands of the job: Speak loudly, focus on task, and avoid distracting the timing crew. This is the entry level to working in the timing shack on the computer as it gives you a chance to observe how the chief timer and backuptimer run the race on the computer.
Responsibility: Arrive early, on the hill by 7:00 am. Course crew assists with the entire race set up, maintenance and tear down. Course crew must be present at each reset of the course. Course crew reports to the chief of course. They slip, shovel and rake the course to keep the track smooth. They also replace broken gates. These people also help set up B-nets, finish and start arena and other fences. Their day ends when all equipment is put away. Course crew needs to understand race hill etiquette to avoid collisions with racers. Understand how a race course is groomed to provide the most consistent and safe course for all racers. LRC requires that all Course Crew attend an on-hillcourse as a prerequisite to holding this position. Please watch for an announcement of this class, early season, when snow conditions permit.
Demands of the job: Physically able to ski all day long, (most times in a sideslip or snowplow.) able to carry equipment and nets while skiing, no set lunch hour as often the course crew is setting the afternoon course while everyone elseis a lunch. Course crew is first on the hill and last to leave, making this a higher time commitment job than most.Course Crew must have completed a ½ day course taught by LSC Director or must otherwise be approved by the Director.
This position is usually a visiting coach and is appointed by the Technical Delegate. This position requires course work, certification and experience.
CHIEF OF COURSE*
The primary responsibility of the Chief of Course is the preparation of the course, both snow and protection installations. The Chief of Course will direct and supervise the various crews to accomplish all hill preparation and course maintenance.
CHIEF OF RACE*
The Chief of Race is a member of the local organizing committee with the overall responsibility for all aspects of the race.
The Technical Delegate is assigned by the USSA or FIS. The TD is responsible for the technical and safety aspects of the race.
The Race Administrator is responsible for all the race entries, start lists, and reporting race results. This person takes all the computer or hand time results from the timers and then generates results. This is usually a paid position and requires extensive previous race work experience.
Extra things to bring/think about:
• Sunblock • Water • Hand-warmers • Boot-warmers • Chair • Carpet square to stand on (keeps the feet warm) • Extra pencils • Extra gloves • Toilet Paper/Kleenex • Rule Book (certified positions)